Power

First published 4th May, 2022
  • Some of our event spaces have on-site power supplies (see site-specific guidance) and the Event Organiser may request to use of onsite power via the application form. 
  • Some of our event spaces have on-site power supplies (see site-specific guidance) and the Event Organiser may request to use of onsite power via the application form.
  • Events fall under the requirements of BS7909 Temporary Electrical Systems for Events.
  • The Event Organizer is required to nominate someone to the role of the Senior Person Responsible (SPR) for the electrical installation.
  • The nominated person should be responsible for reviewing installations, compliance with standards and collating all required certificates.
  • The nominated person should be clearly informed and be fully aware of their responsibility.
  • You will need to provide the name and mobile contact details of your nominated person and confirm they are NICEIC or ECA registered in Part 2 of your application form.
  • Electrical installations should be inspected, tested and certified in accordance with the requirements of BS7909 and the relevant certificates issued. The Authority would look for the inspection, testing and certification to be undertaken by an electrical contractor who is currently registered with the NICEIC (Approved Contractor) or the ECA (Registered Member Scheme for Electrical Installation Work). The certificates shall be made available for review prior to the event opening.
  • Events may require an emergency lighting installation provided in accordance with the requirements of BS5266.
  • All catering units, bar units, production units / cabins, WC units with fixed electrical installations should have a current electrical test certificate; units without such certification should not be connected to the electrical system or should be removed from use prior to the event starting. Alternatively the Event Organizer may arrange for a suitable BS7671 periodic condition report to be carried out and the installation shall be acceptable if classified as satisfactory.
    Cardiff Council do not permit the use of petrol generators at Events.
  • All generators shall be diesel fueled and properly maintained.
  • The Council reserves the right to shut down any generator in the interests of public safety or if the generator is causing unacceptable levels of noise or air pollution.
  • The Event Organiser is responsible for ensuring that generators and tower lights are protected by heras type fencing or crowd barriers and warning notices are displayed for safety reasons.
  • Structures, stages screens, etc. shall be earth bonded as required.
  • All electrical equipment utilized at the event shall be subject to an inspection and testing regime (formerly referred to as PAT testing) and shall be physically inspected for defects prior to use, this includes all equipment brought to site by any external parties. Guidance for this can be found in the Code of Practice for In-service Inspection and Testing of Electrical Equipment 4th Edition as issued by the IET. It is recommended that resource is provided to review equipment brought onto site as early as possible, prior to commencing use. All equipment should be visually reviewed by users prior to use and where damaged removed from service.
  • All cables shall be routed to avoid being a trip hazard, and protected from impact damage as required.
  • Tree branches shall not be used to elevate or support cables.
  • No electrical cables shall be dug into the ground unless with prior permission of the event manager or site supervisor and where permission is granted, the route of these cables should be marked with an easily identifiable coloured marker spray on the surface.
  • Cabling that is surface laid shall be covered in such a way as not to constitute a tripping hazard.
  • All electrical cabling shall be removed on completion of the event.
  • All equipment shall be fit for purpose, and have a suitable IP rating for their intended use.
  • All final circuits should be protected by 30mA rcd’s.
  • All electrical installations that are constructed on site requiring termination of cables into a distribution board or other accessory including connection of luminaires, etc. fall within the requirements of BS7671 and shall be inspected, tested and certified in accordance with this standard and not BS7909. This also applies to plug and play type equipment that is dismantled and reassembled on site during installation.
  • Any fairground rides shall have a current ADIPS Certificate. It is understood there is no plan to have such rides at this event.
  • If the event uses any fixed power supplies the Event Organizer shall ensure the installation has a current test certificate and that any C1, C2 and FI items identified have been corrected.

Sophia Gardens

The current electrical test certificate for Sophia Gardens is available here.

The Event Organiser commits to repaying the cost of his electricity use, beyond that covered by the Council’s “fair use” policy unless otherwise agreed in writing.

The first 500 kWh is inclusive in your hire fee, usage above this will be charged at £0.105 per kWh (At the time of publication) plus a standard £25 admin fee.

Meter readings will be taken before and after the event by our Site Supervisor. This will be invoiced after your event at the appropriate rate if necessary.

Orchard Lawn

See site specific information

Smaller events

Smaller events should advise the number of on-site generators and the maximum supply they will operate to.

A schedule of electrical equipment (including their individual amp power ratings should be made available for inspection at the ELP site visit.

A nominated person with suitable experience and qualifications must oversee any electrical installations. The nominated person should be clearly informed and be fully aware of their responsibility.

The Event Organiser is responsible for ensuring that any generators are protected by heras type fencing or crowd barriers and warning notices are displayed for safety reasons.

Also see

See Fairground Rides

See Inflatables

See Lighting

All event guidance