Planning an event

Bute Park plays host to all sorts of events from small gatherings of community groups, fun runs and charity walks, to major events like Armed Forces Day and Sparks in the Park.

There are a number of distinct event spaces for hire, each suited to different types and size of events.

To help organisers choose the most suitable venue and understand the procedures around holding events in Cardiff parks and open spaces, we have put together a Manual for Event Organisers.

Event application form Indemnity form
  • City centre location
  • Beautiful parkland setting
  • Easily accessible
  • Suitable for events large and small

Information on each event space within the Park

Coopers field

Coopers Field is in the south of Bute Park. This large open grass site is very popular for events and festivals.  There are two hammerhead grasscrete turning points and several event water ‘pop-ups’ located in Coopers Field to service events. The event space can be used for:

  • Concerts and day festivals
  • Charity walks / runs / bike rides
  • Private or corporate parties
  • Community events with moderate infrastructure

This site is covered by the Bute Park Premises Licence.

 
Size
26,000 sqm
Dimensions
Approx. 300 m x 80 m
 

Site documentation

Coopers Field site info Coopers Field Event Constraints Construction Phase Plan

Orchard Lawn

Orchard Lawn is in the centre of Bute Park.  The site is adjacent to the Bute Park Education Centre. The event area is a flat grassed area bordered by trees to the south and the nursery bricked wall to the north. The event space can be used for:

  • Charity walks / runs
  • Private or corporate parties
  • Community / family events with limited infrastructure

This site is covered by the Bute Park Premises Licence.

 

Site documentation

Secret Garden Café Orchard Lawn site info Access to Orchard Lawn and Education Centre

Sophia Gardens

Sophia Gardens aerial view Sophia Gardens is a grade II listed parkland on Cadw’s register of historic parks and gardens. It is positioned to the south of the Sophia Gardens pay and display car park with vehicle access via Sophia Close, off Cathedral Rd. The event space can be used for:

  • Charity walks / runs / bike rides
  • Private or corporate parties
  • Community events with limited / moderate infrastructure
  • Open air theatre events
  • Overflow car parking related to events in Bute Park or Cardiff Castle

This site is covered by the Sophia Gardens Premises Licence.

 
Size
5000 sqm
Dimensions
Approx. 79m x 52m
 
Sophia gardens area plan

Site documentation

Sophia Gardens Event Area site info Sophia Gardens Premises Licence Conditions Sophia Gardens Electrical Test Report Sophia Gardens Electrical Test Report Part 2 Sophia Gardens Construction Phase Plan template Sophia Gardens Site Induction Slides

Blackweir Sports Pitches

Aerial view of Blackweir sports pitches The Blackweir Sports Pitches are regularly used for cricket, football and rugby and this must be considered when being used as an event site. These are identified on the event area base plan. The event space can be used for:

  • Fireworks events
  • Community events with moderate infrastructure
  • Sporting tournaments

This site is covered by the Bute Park Premises Licence

 

Site documentation

Blackweir Sports Pitches site info

Castle access

It is essential that events planned for Cardiff Castle contact Bute Park as early as possible to request access through the park. Event performances taking place in Cardiff Castle attract additional costs if they require use of Bute Park, i.e. for event service routes, audience access routes and/or back of house production areas. The event space can be used for:

  • Event service routes
  • Audience access routes to castle north gate
  • Back of house production areas
  • Emergency egress points

This site is covered by the Bute Park Premises Licence

 

Site documentation

Castle Access site info

Art in the park: Environmental art and the park’s sculptures

Explore Bute Park looking for textures, colours and patterns in nature.  Use natural materials to create a ground collage.

Look and find some of the 20 sculptures in the park, what are they?  How were they made?  Create a ‘bark art’ gallery of creatures and tree creations.  Play a range of fun games and activities including the twig tower challenge.

Book a session

Event Application form

If your event is proposed to be held within Bute Park, complete and return your application to butepark@cardiff.gov.uk

If your event is proposed to be held in another Cardiff park or open space please contact parksandsportsevents@cardiff.gov.uk