First published 3rd Nov, 2022

No fires shall be lit in the park without prior approval by the Parks Event Manager.

If permitted, the Event Organiser must ensure that no damage is caused to the ground or trees and that an appropriate means of fully extinguishing the fire is available at all times. 

The Event Organiser will be required to have carried out a fire risk assessment for their event in accordance with the Regulatory Reform (Fire Safety) Order 2005.

A suitable and sufficient Fire Risk Assessment must be submitted to ELP no less than 4 weeks prior to the first day the event is open for business.

Use of LPG Gas or Flammable substances

The Event Organiser shall ensure that all flammable materials and other substances hazardous to health, are controlled in accordance with the Control of Substances Hazardous to Health Regulations 2002 (COSHH).

The Event Organiser shall ensure that the storage and use of LPG complies with the LPG Association Code of Practise Part 7 – The storage of full and empty LPG cylinders and cartridges, and the Highly Flammable Liquids and LPG Regulations 1972.

All LPG cylinders and flammable material containers, full and empty, shall be stored in the open air, on firm level ground in a well-ventilated position, and securely protected so as to deny access to all except competent and qualified employees or Agents.

Appliances specifically designed for indoor use with cylinders located on or in the appliance may be used, but shall comply with manufacturers operating procedures.

Useful guides

These guides are for all employers, managers, organisers of events, occupiers, and owners of open air events and venues. It tells you what you have to do to comply with fire safety law, helps you to carry out a fire risk assessment and identify the general fire precautions you need to have in place.

Fire Safety Risk Assessment – open air events and venues
This guide is intended for open air events, and venues, such as music concerts and festivals, sporting events, fairgrounds, street festivals, religious festivals, balloon festivals, county fairs, and other similar events.

Fire Safety Risk Assessment – small and medium places of assembly
his guide is intended for premises where the main use of the building or part of the building is as a small (i.e. premises accommodating up to 60 people) or a medium (i.e. premises accommodating up to 300 people) place of assembly. These include: public houses; clubs; dance halls/schools; village halls; community centres; churches; other places of religious worship or study and associated premises; temporary structures and marquees/tents.

Fire Safety Risk Assessment – large places of assembly
This guide is intended for premises where the main use of the building, or part of the building, is a large place of assembly (i.e. premises where more than 300 people could gather). These include sports stadia, exhibition and conference centres, leisure centres, swimming pools, large nightclubs and large pubs, churches, cathedrals, other places of religious worship or study and associated premises, museums, libraries, common areas of shopping malls, large temporary structures, marquees/ tents, air-supported structures, large community centres, large village halls and similar premises

National Fire Chiefs Council (NFCC) – Event Safety Planning

This document has been produced to provide valuable and consistent information and guidance for new or inexperienced event organisers when planning for small to medium sized events and festivals. Equally it can be used as an aide memoire for the more experienced teams when planning for their events. While every effort has been made to provide relevant guidance there may be instances where local authority regulations and conditions may require additional consideration and planning.

  • Section 5 – Fire Safety
  • Appendix 3 Fire Risk Assessment – Food Concessions
  • Appendix 4 Fire Risk Assessment – Traders and Market Stalls
  • Appendix 5 Fire Risk Assessment – Temporary Structures

See Fire Risk Assessment (FRA)
See Fireworks
See Risk Assessment
See Special Production Effects and Hazardous Activity

All event guidance