Events are held in Bute Park throughout the year and vary from small gatherings of community groups, fun runs and charity walks, to major civic events like Armed Forces Day and Sparks in the Park.

There are a number of distinct event spaces for hire, each suited to different types and size of events.

To help prospective event organisers choose the venue most suitable for them, and so people understand the procedures around holding events in Cardiff parks and open spaces, Cardiff Council has put together a comprehensive manual containing all you need to know.

The manual and appendices can be downloaded from this site.

You will also find a copy of the application form that you must complete and return to register your proposal.

If your event is proposed to be held within Bute Park or Sophia Gardens, complete and return your application to butepark@cardiff.gov.uk

If your event is proposed to be held in another Cardiff park or open space return your application form to parksandsportsevents@cardiff.gov.uk

 

Document links: 

Parks and Open Space Event Hire Application Form 2017

CCC Parks Guidance Manual for Event Organisers rev 20-03-14

Indemnity Form 2017

Appendix A1 – Event Organiser CheckList 2017 (ELP template)

Appendix A2 – Event Risk Assessment Template

Appendix A3 – Guidance Notes for Risk Assessments

Appendix C1 – Code of conduct for drivers in Cardiff parks

Appendix C2 – Code of conduct for event traffic marshals

Appendix C3 – Care of trees in Cardiff parks

Appendix C4 – Care of ground in Cardiff parks

Appendix D1 – Event Site Handover Handback Form

Appendix D2 – Event Site Power and Water Readings Form

Appendix E1 – Bute Park Temporary Event Banner Locations & Guidelines

Appendix E2 – Public Notice for Events Template

Appendix V1a – Coopers Field site info rev 2017

Appendix V1b – Access to Bute Park and Blackweir Playing Fields

Appendix V1c – Bute Park Bollard Control Guidance for Event Traffic

Appendix V1d – Bute Park Temp Event Staff Parking Area

Appendix V1e Bute Park Closing Times 2017

appendix-v1f-hire-of-bute-park-track-mats-3

Appendix V1g – Bute Park Event Mode Signage – April 2017

Appendix V1h – Bute Park Premises License Conditions 01214

Appendix V1i Coopers Field Electrical Test Report – updated March 17

Appendix V1j – Hire of Bute Park Heras Banners

Appendix V1k – Construction Phase Plan TEMPLATE COOPERS FIELD

Appendix V1k – Construction Phase Plan TEMPLATE SOPHIA GARDENS

Appendix V1k – Construction Phase Plan TEMPLATE BLACKWEIR

Appendix V1l – Bute Park Site Induction Slides – for web

Appendix V1l – Sophia Gardens Site Induction Slides – for web

Appendix V2a – Sophia Gardens Event Area site info

Appendix V2b – Sophia Gardens Premises Licence Conditions 01095

Appendix-v2c-Sophia-Gardens-Electrical-Test-Report-Expires-June-2018

Appendix-v2d-Sophia-Gardens-Electrical-Test-Report-Part-2-Expires-July-2022

Appendix V3a – Secret Garden Café Orchard Lawn site info

Appendix V3b – Access to Orchard Lawn and Education Centre

Appendix V3c – BPEC Leaflet Eng and Welsh A5 – Mar 2014